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Parkland Institute's Web Privacy Policy

The Parkland Institute takes your privacy very seriously. This Privacy Policy is about how we treat personally identifiable info that you supply, like your name and email address. We provide this Privacy Policy because you have a right to know what information we collect, how it is protected and used, and the circumstances under which it may be disclosed. Please contact us at mailto:[email protected] or in writing at: Parkland Institute, 11045 Saskatchewan Drive, Edmonton, Alberta T6G 2E1.

We regard personally identifiable information as information that someone can use to identify or contact you in person, such as real name, telephone number, birth date, email address, or physical mailing address. Information that we use internally to identify you as a member in our system, such as your selected username, is not considered personally identifiable information. We have no advertisers and therefore do not share information about our user base with third parties.

This policy does not cover the privacy practices of third parties that we do not own or control, such as other organizations whose merchandise we may be making available on our site. In addition, on the site, we provide links to other sites that may interest you. All of these sites operate independently of Parkland Institute and they have their own privacy or security practices. For your best on-line experience, we encourage you to review their policies before submitting any personal information to them.

How Info is Collected

1. Information You Provide. Required Information to Create an Account. When you create an account on the Parkland Institute site, we collect your email address, and optionally other info for a better browsing experience. Your name can be real or semi-real as you desire. When you create an account will send you an email to verify that you are the owner of this address. You will also choose a username that we will use to identify you in our system.

Access To Your Personal Information. In general, we make it easy for you to view the personally identifiable information we have collected from you in your member profile, where you can add, edit, or delete it as you see fit.

2. Information We Track. Log Files. Similar to many other websites, we gather certain anonymous, non-personal information automatically and store it in web server log files. This information includes internet protocol addresses, browser type, internet service provider (ISP), site entry/exit pages, operating system, date/time stamp, and clickstream data. We use this information to improve our site, analyze trends, administer the site, track users’ movements around the site, and gather aggregate information about our user base as a whole. Aggregate information is data we collect about a group or category of services or members from which individual member identities have been removed, and therefore does not include your personally identifiable information.

Cookies. A cookie is a small text file that is stored on a user’s computer for record-keeping purposes. It can also help us understand how our site visitors click to our site, and what pages they view during their visit. Similar to many websites, we store an encrypted cookie on your computer so we can remember you when you come back to our website without requiring you to log-in every time. Cookies also allow us to track and understand the interests of our users to enhance the overall experience on our site. You can set your web browser software to disable cookies. To do so, please refer to the help section of your specific browser for more information on how to manage or disable cookies. If you disable cookies, you may still view our site, but some areas of our site will not work properly.

How information is used

1. In Organization Communications. We use emails and/or prominent notifications on our website as our primary means to inform people and organizations who create accounts on our site of important service and promotional announcements. We don’t share info between account holders.

System-related Announcements. We use your email address to deliver important system-related announcements. Example system-related announcements include: email verification during registration, requests for password reset, important security or server maintenance updates, or policy changes. These service-related announcements are considered a fundamental part of our service, and members cannot opt-out of these email announcements.

Promotional Announcements. In order to improve the experience for our members, we will offer you the ability to sign up for optional email communications, such as updates from Parkland Institute’s weblog, or invitations to events. These communications are enhancements to our service and are entirely optional. We will ask for your consent before sending you promotional communications, and will make it easy for you to unsubscribe from these communications, either through the emails or though your member profile.

2. On Our Website. Identification Of Authors By Username. The Parkland Institute website offers opportunities for account holders to comment on content in the weblog and our apparel, engage in dialogue, share information, and submit original content. This means that to some extent we depend on the contributions and actions of our members to improve the quality of the site experience. When you make a contribution to the site (such as posting a weblog comment), you will be identified by your username as the author of that contribution. In these circumstances, we will only identify you by your username. Other than the username which can be entirely made up, in using our service, you are not required to provide or publicize any personally identifiable information in connection with your contributions and actions on our website.

Public Profile. When you register, we will create a public member profile based on your username. You have the option to include personally identifiable information in your public profile, but you are not required to do so. You can easily add, edit, and delete information in your public member profile from the profile page. Site Statistics. As noted above, we may use information collected from our web log files to calculate and publish anonymous, non-personal, aggregate statistics that we believe our members are interested in viewing. For example, we may track and collect the total number of users who have viewed a particular shirt’s web page. We collect this data in aggregate form only, and do not tie it to any personally identifiable information.

3. For Internal Reporting And Analysis. As noted above, we use information gathered from log files and cookies to improve our site, analyze trends, administer the site, track users’ movements around the site, and to gather aggregate information about our user base as a whole. We do not tie this data to personally identifiable information.

How information is shared and disclosed

1. On Our Website. Public Messages. Some of our features allow you to communicate with other members by posting comments to particular weblog entries. Please be aware that what you write in these public messages can be viewed, collected or used by anyone who visits our website. We are not responsible for any personally identifiable information that you submit or permit others to submit through public messages.

2. With Third-Parties. Sharing, Renting, And Selling Information We Collect. We have no advertisers and do not share information about our user base with third parties.

Linked Services. We make it easy for you to determine when you are accessing or linking to other web services through or website. In all of these cases, sites we link to may choose to collect your personal information as they deem appropriate. As noted above, we are not responsible for or in control of how our partners collect, use, or disclose your information obtained through these linked services. We encourage you to be aware when you are using these partner services and, for your best on-line experience, we encourage you to review their policies before submitting any personal information to them.

As Necessary In Certain Legal Circumstances. Legal Requirements. If your personally identifiable information is ever required by law or disclosure to law enforcement agencies is ever made necessary (such as to comply with a judicial proceeding, court order, or legal process served on our website), we can’t make any promises, but we hope to do everything possible to avoid this. 

How information is kept secure

Security of Account Information. Your member account information is password-protected. We will not share your password with anyone, and we do not know it either (a ‘forgot password’ request simply emails you instructions on resetting your password.) Please do not share your password with anyone, and remember to change your password from time to time, to keep your account information secure.

Network Security. We have implemented a variety of commercially standard encryption and security technologies and procedures to protect information, including your personal information, stored in our computer systems from unauthorized access. Please be aware that no method of transmission over the internet, or method of electronic storage, is 100% secure, thus we strive to use high standards to protect your personal information, but we cannot guarantee its absolute security.

Management Procedures. We also maintain standard physical and electronic procedural safeguards that limit access to your personally identifiable information to our employees (or people working on our behalf and under confidentiality agreements) who, through the course of standard business activities, need to access your personally identifiable information.

Your personal choices

Sharing Information With Other Members. You are able to control what personal information about you is shared with other members in your public member profile, and what information you choose to keep private. You can view, add, edit, and delete information in your public member profile by visiting the profile page. Receiving Communications. If you subscribe to any optional promotional communications, you will be able to unsubscribe from them through your member profile or through the emails we send you.

Editing, Updating, Or Deleting Member Profile Information. You can view the personally identifiable information we have collected from you in your member profile where you can add, edit, or delete it as you see fit. You may also request deletion of your member account through your member profile.

For Canadian visitors

Canadian citizens, except under circumstances defined by law, are entitled to access their own personally identifiable information collected by Parkland Institute by writing to: Parkland Institute, 11045 Saskatchewan Drive, Edmonton, Alberta T6G 2E1.

Updates to our privacy policy

Our website is evolving and developing. From time to time, we will review and make changes to our privacy policy. When we do so, we will notify you either by email or place a prominent notice on our website. The most recent version of our privacy policy is always available from a link on our homepage, or http://parkland.arts.ualberta.ca/index.php/privacy/index. We encourage you to visit this page frequently to stay up to date on our current policy.